Purchase order tracking, from order to shelf

Purchase orders that match how you buy

• Draft, then confirm. Build a purchase order as a draft, then confirm it when it goes to the supplier. Confirmed orders are protected from accidental edits.
• Expected dates per line. Each line carries its own expected delivery date, so a supplier shipping in two parts is tracked as two dates, not one guess.
• Your supplier’s parts and currency. Record which parts each vendor supplies, and give each vendor a default currency that new purchase orders pick up automatically.

Receiving without the paperwork

• Partial receipts. Receive what arrived and leave the rest open. The order’s status follows what has actually been received.
• Batch receiving. Receive many lines — or several purchase orders — on one screen, and keep a receipt record of each delivery.
• Stock and cost update on receipt. Received quantities go straight into inventory at the receiving location, at their purchase cost, ready for FIFO costing.

Always know what’s on order

• The open purchase orders report lists everything still due, by supplier and date.
• The purchase spend and price history report shows what you spend with each supplier and how their prices change over time.
• The vendor delivery performance report shows who delivers on time.
• Every report exports to Excel and PDF, and order data can be exported to CSV.

When a supplier is late

Purchase orders are linked to the sales orders that depend on them, so a later delivery date recalculates your customers’ ship dates automatically. See supplier delay tracking.